You can also access your tasks right on the same panel. One of its best features is its integration with Microsoft Outlook.Īll the tasks that have a specific due date will show up on your Outlook calendar events. It’s actually available on all platforms - Android, iOS, and even on Windows (through the Microsoft store). Microsoft To Do won’t be as useful as it is now if there is no way to use or access it easily on whatever device you’re using. It’s also possible to share your list with anyone in your organization (for personal accounts, you can share a list with anyone). On the other hand, they don’t automatically appear in the “My Day” section since you have to manually select or tag the tasks you want to put there. Tasks with a designated due date will show in the “Planned” section on that date. Microsoft To Do also has some awesome ways to tag a task as important or part of your day. Then, if you have related lists, you can group them together: Specific steps (assign tasks within a task).Now, when you click on a task, you will be able to give it more details like: Right after logging in, you will see a form where you can enter your tasks.Įntering more than one task will give you a list (you can create as many lists as you like): The first thing you will notice in Microsoft To Do is its simplicity. Basically, it’s a personal task management tool designed to help its user prioritize tasks.Īlthough it’s not really that popular, Microsoft To Do is one of the highest-rated task management software in big directory websites like G2.com. Microsoft categorizes To Do as a list and task management app. Microsoft To Do vs Planner: How do they differ?.If everything runs smooth, your task will now appear in Microsoft Planner every month. We can save it, enable it and test it out. In our case we add a link to the billing sheet we want the finance department to use, which is an Excel file. In this task, we need to refer to our original planner task ID.Īnd after that we can add some more information. For this we add one more flow called “Update task details””. Now we have created the main task, we can also update or add more details under the planner task details. Important: For Assigned User Id’s, fill in the email addresses of the users that you want to assign the task to. In our example we want to enter some dynamic fields, for the Start Date, Due Date and also to show a dynamic date and time in the Title.įor the Start Date we want today’s date, so we will have to fill in a Dynamic Expression:įor the Due Date, we want to set it 15 days from today, hence we fill use the expression adddays() to add 15 days from today (utcnow()):įor the Title we also want to add the Due date, hence we will add the adddays function as well there:Įxpression 1: formatDateTime(adddays(utcnow(),-15),'MM')Įxpression 2: formatDateTime(utcNow(),'yyyy') We find Planner and select “Create a Task”Īfter that we select which Planner Plan the task need to be created, and we fill in the information that we want to show in the planner task. Now we can see the Flow editor screen, with our monthly recurring task as starting point. In our example we want to have a monthly reminder, so we set the repeat time to every 1 month. Give the flow a name, and enter the schedule. Go to and click on “Create”, and select “Scheduled Cloud Flow” In this example we will teach you how to use Power Automate to create recurring tasks in Microsoft Planner.įor this example we imagine that we want to remind our finance department to check and send out a monthly invoice to the customer. Microsoft Power Automate can create workflows to sync data across apps and software, generate real-time notifications to alert stakeholders, update databases with new information and collect data from Power Apps or other data sources. Microsoft Power Automate (earlier known as Microsoft Flow) allows you to automate repetitive manual tasks and paper processes via an easy to use drag-and-drop wizard.
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